How can I add an online raffle?

There are two ways to create your online raffle *. 

Using an Event Template -

To add a raffle using the template, browse to "Admin" > "Events" and then select "Add Event from Template" > "Raffle (Online)" or "Raffle (Offline)":

Click here for further information on the difference between online and offline raffles.

This will open a modal window where you can enter some basic details about your raffle including: 

• Name - the name of your event / raffle eg "Christmas Raffle" or "Summer Raffle"
• The date & time that the raffle will take place
• The fee type for processing payments - available options are:
  • Compulsory (default) - the customer must pay the fees which are added to the basket
  • Voluntary - the customer can opt in to pay the fees
  • None - you've incorporated any fee calculations into your product price

Click the "Save and continue" button. 

Next you can enter the price of your ticket. We will automatically create bundles of tickets for your community to easily purchase from you. These will be as follows on a £1 ticket:

• £1 (1 ticket)
• £5 (5 tickets)
• £10 (10 tickets)
• £15 (15 tickets)
• £20 (20 tickets)

Likewise, if the ticket price was £0.50, we will automatically create bundles of tickets for your community to easily purchase from you as follows:

• £0.50 (1 ticket)
• £2.50 (5 tickets)
• £5 (10 tickets)
• £7.50 (15 tickets)
• £10 (20 tickets)

Click the "Save and continue" button. 

Next, you can enter the name of your prizes. You can enter up to 30 prizes easily via the template. More can be added later:

Click the "Save and continue" button. 

Next, you can enter the number of volunteers you required to successfully run your raffle efficiently and effectively:

Finally, click the "Create template event" button. 

Your event will be added, along with the ticket bundles which are available for immediate purchase and your prizes will be listed. You can then enter further information about your prizes such as descriptions, images and donor information should you need to. To do this select "Prizes" from the manage menu for the raffle event:

To view the products created, click the number in the “Products” column or select “Tickets / Products” from your event management menu:

The products will be the bundles of tickets created automatically for you as well as your entry question which gets asked during checkout:

Adding a Raffle from scratch

To create a Raffle from without using an event template, browse to “Admin” > “Events”:

Click the “Add Event” button:

You’ll need to enter some basic information about your raffle event:

Event name: The name of your event eg Xmas Raffle.

Event type: Choose an event type of “Raffle (Online)”. This is important as this event type will then allow you to add prizes to your event from your event management menu.

Please click here for further information on the differences between online and offline raffles.

Event description: A description of your event if applicable.

Event organiser: Choose an event organiser from the list of registered customer. You can select up to 8 organisers.

Order Confirmation Email text: This text will appear in the order confirmation email when a customer orders any product for this event. You can use it to thank your customers for purchasing products for this event or inform them of any further information relating to it.

BCC Order Confirmation: Check this box if you would like the order confirmation emails to be BCC'd to the event organisers.

Event date: Enter the start date as the date and time you will be conducting your draw e.g. for an Easter Raffle you could enter a date of 25/04/2025 at 18:00 so the draw will be held at 6pm on Friday 25^th April 2024.

Sales start date: Enter a sales start date which is the date you want any tickets to go on sale.

Sales end date: Enter a sales end date which is the date you want tickets to stop selling on platform. We would recommend that this is at least 60 minutes before you conduct the draw.

Fee types: We would recommend you set these to compulsory as fees for running raffles are more than our standard platform fee. Our Raffle fee is 7.5% on our Starter plan and 4.95% on our Plus and Premium plans. 

Click the “Add event” button to add your event. 

* All of the raffles (online) we host on the PTA Events platform are legally defined as "Prize Competitions" and therefore not regulated by the Gambling Act 2005. All participants purchasing "raffle tickets" must correctly answer a competition entry question with only those who answer the question correctly entered into the final draw. You should not amend or remove the question.